Who we are
We are a limited company registered in England and Wales under company number 2234219. Our registered office is at Units 1 & 2 Karmayoga House, 12 Hoxton Market, London N1 6HW.
For details of how to contact us, please refer to the Contact Us page.
How we collect information
We will collect information from you if you:
1.1 register to use our website; this will include your name, address, email address and telephone number. We may ask you to provide additional information about your business and preferences on a voluntary basis;
1.2 place an order for products or services on our website, this will include your name (including business name), address, contact details (including telephone number and email address) and your payment details;
1.3 complete online forms (including callback requests), take part in surveys, write posts on any message boards, post any blogs, enter any competitions or prize draws, download information such as white papers or other publications, or participate in any other interactive areas that appear on our website or which we offer to you from time to time
1.4 provide your contact details to us when registering to use or accessing any product or service we provide (including any Apps we may offer); and
contact us offline for example by telephone, fax, email or post.
You may possibly be included in photographs and videos taken at our events that you may be invited to, and choose to attend. These images may be published in our reports and website of EPG or a third party, but shall never be sold. We also collect information about your visit to our website or use of our products or services using cookies or similar technologies (as described below).
What we use your information for
2.1 We will use your information to provide any information and services that you have requested or any products that you have ordered. We may also contact you for feedback on your use of our products, services or our website.
2.2 We may use your information for marketing purposes as described in paragraph 5 below.
2.3 We may also use and analyse the information that we collect so that we can administer, support, improve and develop our website and the products and services we offer.
Sharing your information
We may share your information with:
3.1 third parties which supply services to us or which process information on our behalf (for example, payment providers and website hosts where relevant). These third parties may have incidental access to your information, but we will ensure that they keep your information secure and do not use it for their own purposes.
3.2 another organisation if we sell or buy (or negotiate to sell or buy) any business or assets.
3.3 another organisation to whom we transfer our agreement with you.
3.4 another organisation that sponsors the Asian Voice Charity Awards, powered by Charity Clarity.
3.5 We may pass collective information about the use of our website or our products or services to third parties but this will not include information that can be used to identify you.
3.6 We will disclose your information if we are required to by law. We may disclose your information to enforcement authorities if they ask us to, or to a third party in the context of actual or threatened legal proceedings, provided we can do so without breaching data protection laws.
4.1 From time to time, we may use your information to contact you with details about our products and services which we feel may be of interest to you. Typically, you will receive only one newsletter email per month. You can update your preferences or unsubscribe at any time by clicking on the relevant links at the bottom of each of our emails.
4.2 You have the right at any time to stop us from contacting you for marketing purposes. If you wish to exercise these rights you can do so by sending us an email to firstname.lastname@example.org or clicking the unsubscribe link in any emails we send to you.
4.3 By registering with us. you agree to us contacting you by phone or electronic means regarding this event. You agree to receive occasional emails from us keeping you informed about our events, offers, products or services that may be of interest to you, related to this event. You can update your preferences or unsubscribe at any time by clicking on the relevant links at the bottom of our marketing emails.
Cookies and Traffic Data
5.1 Cookies are small text files which are transferred from our website, product or service and stored on your computer’s hard drive. We use a combination of cookies to help us provide you with a personalised service, and also to help make our websites, products and services better for you. You can select your cookie preferences when you visit our website. If you decide not to accept all of the cookies, you’ll still be able to use the site but some things might not work properly.
We use the following different types of cookies:
5.2 Session Cookies
These are temporary cookies which are deleted when you close your browser or leave your session in the product or service. We use session cookies on our websites and in some of our products or services to identify and track users and to remember what is in your shopping basket (where relevant). Our session cookies may also contain your customer account number, company name and email address. We may also use session cookies and similar technologies in our products or services from time to time where this enables us to offer you certain features of the product or service or where it may help us to improve the product or service.
5.3 Persistent Cookies
Persistent cookies enable our websites, product or service to “remember” who you are and to remember your preferences on our website. Persistent cookies will stay on your computer or device after you close your browser or leave your session in the product or service.
5.4 Web analytics cookies and similar technologies
Our websites, products and services use several web analytics cookies. These cookies allow us to recognise and count the number of visitors and see how they move around the website, product or service. This helps us make our service to you better.
5.5 Web beacons and parameter tracking
We keep a record of traffic data which is logged automatically by our server, such as your Internet Protocol (IP) address, the website that you visited before ours, the website you visit after leaving our site. We also collect some site, product and service statistics such as access rates, page hits and page views. We are not able to identify any individual from these traffic data or site statistics.
We sometimes use the technology of a third party service provider to collect information about browsing activity on certain pages of our website, by tracking the IP address that you use when you access those pages. We only track your IP address whilst you are using our website and do not track the IP address when you leave our website. This third party cookie is a temporary session cookie which will expire after you close your browser or leave your session in the product or service. This tracking is used by our third party service provider to collect information about which organisations are accessing our website and we may use that information to contact those organisations about our products and services that we feel may be of interest.
You may be able to configure your browser to restrict cookies or block all cookies if you wish, however if you disable cookies you may find this affects your ability to use certain parts of our website, products or services. For more information about cookies and instructions on how to adjust your browser settings to accept, delete or reject cookies, see the Internet Advertising Bureau website www.youronlinechoices.com.
Software, products and services
If we hold any information about you which is incorrect or if there are any changes to your details please let us know by so that we can keep our records accurate and up to date. If you would like to update your records you can contact us by email at email@example.com.The data will be stored for a minimum of 24 months, you have the right to remove your data from our records at any point, please contact us at firstname.lastname@example.org if you no longer wish to be contacted or be a part of our marketing database.
Security and storage of information
We will keep your information secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage. Unfortunately, the internet is not always secure, therefore, although we will do our best to protect your personal data, we cannot guarantee the security of your data which is transmitted to our website or other products and services via an internet or similar connection and any transmission will be at your own risk.
We will use and store any personal data we collect in accordance with the General Data Protection Regulation (GDPR). You have the right to access your information, you can do this by contacting us at email@example.com. We will make sure to provide you with a copy of the data we process about you. To comply with your request, we may ask you to verify your identity.
We do not collect information such as age, gender, interests, bank details. The collected data gives an overview of how people are accessing and using our website and to limit the purpose and minimise the communication from our side.
If we have given you (or you have chosen) a password to access certain areas of our website, product or service please keep this password safe – we will not share this password with anyone.
Transfers outside Europe
Personal data in the European Union is protected by General Data Protection Regulation (GDPR) laws but other countries do not necessarily protect your personal data in the same way. Our website and some of our products or services or parts of them may be hosted in the United States and this means that we may transfer any information which is submitted by you through the website, product or service outside the European Economic Area (which means all the EU countries plus Norway, Iceland and Liechtenstein) (“EEA”) to the United States. When you send an email to us, this will also be stored on our email servers which are hosted in the United States. We have taken steps to ensure that our hosting provider uses the necessary level of protection for your information but if you do not want your information to be transferred outside the EEA you should not use our website, product or service or contact us via email.
If you follow a link from our website, product or service to another site or service, this policy will no longer apply. We are not responsible for the information handling practices of third party sites or services and we encourage you to read the privacy policies appearing on those sites or services.
12. Further Information
If you would like further information about data protection, or if you would like to view the register of Data Controllers, you can visit the Information Commissioner’s site at www.ico.org.uk.
Thank you for visiting our website.